PLEASE READ ALONGSIDE OUR OTHER POLICIES.This policy will be reviewed on an ongoing basis, usually once a year. JD Church Safeguarding Team will amend this policy, in consultation, where appropriate.
Introduction
JD Church Values
Honour
Excellence
Advancement
Reaching out
Togetherness
JD Church Vision
To build the family of God, a community of people where every single member will be loved, accepted and feel connected.
Statement of Intention
Through clearly defined guidance, to provide those who have a relationship with JD Church in any way with information about how their personal data will be handled, used and shared whilst engaged with the work of JD Church.
The General Data Protection Regulation
THE PERSONAL DATA WE COLLECT WILL BE USED FOR THE FOLLOWING PURPOSES:
TO INFORM YOU OF CURRENT EVENTS WITHIN THE LIFE OF JD CHURCH.
We take information including:
- Contact details (address, telephone numbers, email, etc)
- Donation History
- Attendance at events
- Pastoral details
- Photos and video footage from church events
- CCTV footage
- DBS certificate numbers and dates
Why We Collect Personal Information
JD Church is a not-for-profit Christian organisation that is dedicated to building the family of God where every member will feel loved, accepted and connected to the family. We collect information about people and hold it to allow us to communicate with them, share information about church services and other events in the life of the church, pray for them and provide other Christian services to them. We also use personal information for our volunteer teams to schedule them and communicate all they need to know for the smooth running of church services and events.
How We Collect Personal Information
WE WILL COLLECT AND USE YOUR PERSONAL INFORMATION ONLY WITH YOUR KNOWLEDGE AND CONSENT.YOU MAY SHARE YOUR INFORMATION WITH US WHEN YOU:
- Fill in a Hello form – paper or online
- Make enquiries
- Register for information or other services from the church
- Join a serving team
- Register to attend an event
- Submit a job application
- When you sign up for the Church Center app
- When you respond to communications from us.
We will endeavour to ensure whenever you share your personal information with us, that we get your consent to store it and only use it for the agreed purpose(s). If you do not give consent, we will not store or use your personal information.
How We Use Personal Information
WE ONLY USE PERSONAL INFORMATION FOR THE PURPOSE(S) FOR WHICH IT WAS COLLECTED, OR AS OTHERWISE REQUIRED BY LAW.SOME EXAMPLES OF THE WAY WE MAY USE YOUR PERSONAL INFORMATION:
- For the immediate reason for which you have provided it (for example, to enable us to register you for an event, or share your contact details with a JD Group host if you have asked to join a JD Group)
- To maintain contact with you about events in the life of JD Church administration (including administration of gift aid)
- Any other purpose directly related to our work and for which you have provided
consent - Any other purpose that is required by law (for example, Gift Aid reporting to HMRC or for safeguarding purposes as detailed in the Safeguarding Policy)
Accessing And Correcting Personal Information
It is vital that personal information is complete, up-to-date and accurate. You can contact us at any time to have your details removed from lists used by us, to update your information or to otherwise tell us how you would like to receive information from us – the choice is yours.
If you want your personal information to be removed from our systems and do not want to be contacted, please e-mail: admin@jdchurch.co.uk and confirm which details you would like removed. We may contact you to confirm your identity before completing your request.
To update your personal contact details and preferences, please complete and hand in a Hello form that can be completed online using the QR code on the back of the chairs at all services or complete and submit the form that can be found on our website.
If you have previously objected to receiving information by email or post for example, but would now like to change your mind and receive information then please complete and hand in a Hello form that can be found on the chairs at all services.
You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected or deleted. You can contact us at any time to obtain details of the personal information we may hold about you. Please e-mail: admin@jdchurch.co.uk or write to Data Protection Officer, JD Church, 2 Marlborough Road, Old Town, Swindon SN3 1GY.
Securing Personal Information
We take all reasonable steps to ensure the security of the personal information we hold and to protect it against loss, misuse or unauthorised access, destruction, use, modification or disclosure. Personal information will only be kept for as long as necessary to achieve the purpose it was collected for.
We regularly review and enhance our technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction. We hold all personal data in a number of secure electronic systems. These systems are password protected and comply with applicable security standards.
We ensure that only authorised staff and volunteers are permitted to have access to these systems, and we review access and data retention policies on a regular basis. It is our policy to destroy personal information once there is no longer a legal or legitimate need for us to retain it.
By providing us with your details, you are giving the church your express permission to transfer your data to our service providers including ChurchSuite, PlanningCenter, WhatsApp, Messenger and Mailchimp. We will also house our data within our own database only accessible by staff and volunteers who have gone through the Safer Recruitment Process for those under 18s and have been trained in handling sensitive information.
Anonymity
You may request that you be dealt with anonymously, provided that is it lawful and practicable. We will try to accommodate a request for anonymity wherever possible, however, we note that in some circumstances, this may prevent us from practically and effectively communicating with you.
Personal Health Information
As part of our services, we may collect personal health information (such as your medical conditions to determine your eligibility to participate in certain events or activities). When collecting personal health information, we will obtain consent to such collection and explain how the information will be used and disclosed. We will not use personal health information beyond the consent provided unless further consent is obtained or in accordance with any applicable law.
When Will We Disclose Your Information To Others?
We will not disclose any personal information to third parties unrelated to JD Church without your consent. We may, however, be obliged to disclose your personal information to meet any legal or regulatory requirements or obligations in accordance with applicable UK or European law (e.g. HMRC to claim Gift Aid or for safeguarding purposes according to our Safeguarding Policy).
Links To Other Websites
Our website may contain links to third-party websites, and third-party websites may also have links to our website. This Privacy Policy does not cover third-party websites. We encourage you to read the relevant privacy policy of any website visited from our website.
Privacy Support
If you have any enquiry about JD Church’s data protection and privacy policy or practices, please email or write to: Data Protection Officer at JD Church, 2 Marlborough Road, Old Town, Swindon SN3 1QY. If you have a complaint or concern about JD Church’s data protection and privacy policy or practices, please either contact JD Church using the contact details above or contact the Information Commissioner’s Office using the details provided at https://ico.org.uk/concerns/.
